At the centre of the project there is the creation of a digital platform: this exchange platform will allow the communication between the information systems of higher education institutions in Europe and the recognition everywhere of the student status and identity.


From the recognition of his status the student in mobility will get an easy access to services without necessity to ask for a new card or present himself at a physical desk.


The main services on which the project focuses during the two years pilot phase are:

• Recognition of student status and identity
• Access to campus, controlled spaces such as libraries
• Services with a payment: restaurants, cafeterias, vending machines, laundry… and development of electronic wallet on some campuses.
• Transfer of students records
Organisation of Erasmus mobility between institutions and for the student through paperless process.
• Organisation of mobility in general.


After an experimental phase, the other Member States will be invited to join this initiative in order to consider the generalization on a European scale, and beyond the European Union in all the Bologna area.


With a score of 90.5 points, the project exceeded the threshold of 60/100 and got the maximal grant of € 299,981.


Les Crous / Cnous (Centre national des œuvres universitaires et scolaires / French Agency for students services) is a public institution with the authority to set up its own guidelines with financial autonomy on the supervision of the Ministry of Higher Education. It’s an umbrella organisation for 28 local Student Services organisations (centre régional des œuvres universitaires – Crous) in France.


Fondazione ENDISU is the Student Support National Foundation that aims to provide services for undergraduates enrolled in partner Universities. Currently 11 HEIs are part of it.


Deutsches Studentenwerk (DSW) is the umbrella organisation of the 58 student service organisations (“Studentenwerke”) in Germany.


Confederation of student services in Ireland (CSSI) is the representative body of student services and student affairs in Higher Education in Ireland, North and South. CSSI advocates policy development and change on issues affecting our students. The confederation provides a valuable resource to member services, facilitating networking and the discussion and dissemination of information and issues of common interest.


Studierendenwerk (STW) Karlsruhe was established as a public – law institution. The institution is responsible for 10 universities. On behalf of the state of Baden-Wuerttemberg, the STW serves around 47,500 students, covering all aspects of student life. Organized as a public body, the STW is in charge of financial and social issues, residence and dining facilities.


EDUCatt is a non-profit Foundation of the Catholic University of the Sacred Heart that provides scholars with Student Support Services. The Foundation promotes all services that contribute to establishing the best living and studying conditions for students.


ESU Padova is the regional organisation for student affairs and services in Padova responsible for more than 70.000 students enrolled in the University of Padova. ESU PD is in charge of student canteens and halls of residence; it also offers career guidance and psychological counseling to students.


Crous Besançon (Regional centre for Student Services) is a public State service under the Ministry of Higher Education and Research. Its mission is to promote the living and working conditions of students in higher education institutions.


Crous Strasbourg (Regional Centre for Student Services) is a public institution which is part of the Crous network leaded by the national agency, the Cnous.  The leading role of the Crous Strasbourg is to allocate financial support to students by attributing grants and accommodations to students from the academy of Strasbourg.


EUCOR, the European Campus is the first European Grouping of Territorial Cooperation (EGTC) supported by 5 Universities (Basel, Freiburg, Haute-Alsace, Strasbourg and the Karlsruhe Institute of Technology) that will be the first experimental territory. It aims to strengthen cross-border cooperation in research and teaching what requires administrative fluidity of mobility.


ECStA is an independent umbrella organisation of student service and student affairs organisations from EU countries aiming to promote the social infrastructure at all EU HEIs, to increase the value of student services organisations.


Amosshe promotes the development and sharing of good practice within Student Services in the UK higher education sector at a national level. Their members contribute their time and expertise to benefit the whole community, and ultimately, the experiences of students.


Uni Foundation – Campus Europae is a network (20 universities/14 countries) designed to set new standards of excellence in student mobility. Its involvement in projects like the Online Learning Agreement and the Erasmus Without Paper project they are able to give relevant input on the development in the project.


European Student network’s (ESN) mission is to represent international students, thus provide opportunities for cultural understanding and self-development under the principle of Students Helping Students.


The Conference of University Presidents (CPU) is composed of the directors of universities, national polytechnic institutes, écoles normales supérieures, grandes écoles, and research and higher education. CPU will have a decisive role in dissemination activities such as


The German Rectors’ Conference (HRK) is the voluntary association of state and state-recognised universities in Germany. It currently has 268 member institutions serving more than 94% of all students in Germany. The HRK is the political and public voice of universities and provides a forum for the process of forming joint policies and practices.


The network of polytechnics Institutes in Portugal is very involved in assisting the HEI to increase the value of support services provided to students. Instituto politecnico de Viana do Castello and Instituto Politecnico de Bragança, which are familiar with student mobility, will have an active role in dissemination.


Erasmus without paper consortium leads a project which aims to create a network supporting the electronic exchange of exchange student data and documents by interlinking higher education institutions and their student information systems. This project is co-funded by EU (forward looking project) and ESC will benefit from the technical expertise of the consortium.


French Student Card Committee (CNCE) was established in 2009. The committee aims to make recommendations on the subject of National multiservice card and to aggregate the various studies and feedback. National and Regional stakeholders (EUAM/ANSSI/CNIL/ADCET…) are represented at its board.


ADCET, Association for the development of electronic transactions in the territories brings together public and private members to promote the development of electronic transactions in local authorities (payment cards, Student cards, Payment and electronic purse …).


RENATER, French Research and Education Network, aims to offer its members secure broadband network access and to provide high-performance collaborative services. RENATER plays a major role in spreading education and research throughout Europe and the world. It has become a key asset in supporting the community for Research Education in a strategic partnership approach.


Amue which is a shared-services agency devoted to foster innovation among universities and other Higher Education and Research Institutions.


Bourgogne – Franche-Comté University (UBFC) is a long-time partner of Crous Besançon. Since September 2015 it has set up a last generation multiservice card. It has also a strong cross border cooperation with Germany and Switzerland which will benefit from the project.


The Observatoire de la Vie Étudiante (National Observatory of Student Life/OVE) was created in 1989 by the French Minister of National Education to provide the most complete, detailed and objective information possible on student living conditions and is a member of the Eurostudent network.


The Studierendenwerk Freiburg is a public body, in charge of financial and social issues, residence and dining facilities. The institution is responsible for eleven HEIs.


The success of the project is reflected in the progressive arrival of new partners, since the launch of the strategic partnership, who are joining the project in particular to prepare the generalization phase in 2018.


EUNIS (European University Information systems organisation which mission is to help member institutions developing their IT landscape by sharing experiences and working together) including the organisation of two joint conferences in 2017 and 2018


Campus Card Berlin (a multi-functional card implemented since 2015 as a joint project between six Berlin universities issued to 115,000 students): signing of a memorandum of understanding and experimentation with French universities from September 2017


ADBU is the French national association of directors, senior staff and executives in university and research libraries. Founded in 1970, it federates the community of library and information services executives working in the French higher education and research fields. It aims at promoting and supporting academic and research libraries, and deals with reading issues with student success, learning and teaching innovation, learning places, scholarly documentation, scientific information, text and data management and policies.


National Old-Age Insurance Fund – Caisse nationale d’assurance vieillesse (Cnav)



Campuses of experimentation


EUCOR – the European Campus with Strasbourg University, University of Haute Alsace, and Crous Strasbourg.

EUCOR – the European Campus with Karlsruhe institute of Technology and University of Freiburg.

Studierendenwerk Karlsruhe


EUCOR – The European Campus first conducted a comparative analysis of the services provided by the student cards of its 5 member universities. The consortium was also interested in the services targeted primarily by students when they move to a partner university. Access to university restaurant and library services were identified.
A cohort of mobility students between Karlsruhe, Freiburg and Strasbourg has also been identified and exchanges are currently underway to test the solution.


Crous Besançon and Burgundy Franche-Comté University


For its 56,000 students, just one single multi-service card for all eight partners of the COMUE Bourgogne-Franche-Comté[1], a Mifare Desfire EV1 is used. For the annual renewal of the students cards, the EV2 will be issued. This choice enables the institutions to confidently consider setting up other services. The Communication Department works on the card’s design, which will include the European Student hologram and the QR code.

The identification process of a limited cohort of outgoing students on the four aspects of outgoing mobility (Erasmus, cross-border exchanges, doctoral students and internships) has been launched. The supplier of the student card management system should quickly integrate the ESC libraries what will allow us to implement the ESC module.

The publisher of the Erasmus exchange management solution used in the HEO of Franche-Comté, was also approached for the implementation of an interface with EWP[2].
Furthermore a strong cooperation with the management of the University libraries (‘common documentation canters’ – SCD) is going on to take into account the ESC of incoming mobility students. A free tool of the QR Code Desktop Reader type, installed on the stations of the various ‘SCDs’, would make it easy to get ESC-R information.

[1] University of Bourgogne (UB), University of Franche-Comté (UFC), University of technology Belfort-Montbéliard (UTBM), National School of Mechanics and Microtechnology (ENSMM), AgroSup Dijon, Burgundy School of Business (BSB), Arts & Métiers ParisTech (campus de Cluny), CROUS Besançon

[2] Erasmus Without Paper


EDUCatt in the five Campuses of Università Cattolica del Sacro Cuore: Milano, Brescia, Piacenza e Cremona, Roma


EDUCatt will contribute to the experimentation phase of the ESC project in all the five campuses of Università Cattolica, both welcoming incoming students and sending outgoing students abroad.
Indeed, EDUCatt will test the real functioning of the ESC for the access to on campus services thanks to the identification of a small cohort of students coming from the universities “Universitat Rovira i Virgili Tarragona” in Spain and “Ruprecht-Karls-Universität Heidelberg” in Germany.
Likewise, a cohort of outgoing students of Università Cattolica has been defined as well. These ones will spend a period abroad hosted by the universities “Universitat Rovira i Virgili Tarragona” in Spain, “Freie Universität Berlin” in Germany, “Universidade de Evora” in Portugal and “Aristotle University of Thessaloniki” in Greece.

All these students will be able to benefit in advance from the access to the services offered by the hosting institutions through a university card compatible with the ESC standards. To be compatible and enable the student recognition, the card must have the ESC hologram and QR code on it.

On the one hand, incoming students, showing their ESC, will be able to access the following facilities:

  • Library of Università Cattolica: student owning a valid ESC will be given a temporary Wi-Fi password to access online resources that do not require a registration while on-campus and a printed barcode to access those spaces within the library area protected by turnstiles. Students who also provide the library service with some additional personal data will be registered in the libraries management system, which means they can access all available online resources, both on and off campus;
  • Food service: incoming students only need to provide their ESC to get a ticket for a daily full meal in the canteens managed by EDUCatt at a reduced fare.
  • Health care center: also in this case, incoming students have the right to generic medical consultations, only by providing their ESC.

On the other hand, outgoing students will be able to benefit in advance from their ESC in order to access on campus services, in accordance with what the hosting institutions will decide to offer.


Campus Card Berlin


University College Cork

Working groups on uses and services

3 working groups on Uses and services of the European Student card
have been set up:


  1. E-payment – Modalities of e-payment systems, requirements for cards and readers, processing of data, clearing, …

E-payment has been identified as one of the three prior services to offer to students in mobility.

Three online meetings (15.01 / 12.02 / 13.03) allowed to make a precise analysis of the current situation on the experimentation campuses. 2 work perspectives have been identified:

  • Imminent and linked to the experimentation of real mobility of students: give an easier access to local services by using the ESC-R to recognize the student status.
  • Mid and long term perspective: work on the possibility to have account that could be used in whole EU (first within the partners of the ESC consortium) / 1 European Izly

Moreover the ESC student interface will be ready for the experimentation. This will allow the student to activate /desactivate services i.e. to open an Izly account in France to pay on campus.

The student status recognition by presenting the QR held on the ESC will also make possible to issue a card to pay in university restaurants. Students can charge money on the electronic wallet by using their credit card and then will have access to local services.

The experimentation will focus on the how to facilitate access to services through the only status recognition.


2. Libraries – Use of university libraries (different levels of services: only access, lending, …), requirements for cards and readers

Library services have been identified as one of the three prior services to offer to students in mobility.

Three online meetings (19.01 / 13.02 / 14.03) helped build an overview on how the Library services were delivered to students and defined the data that is compulsory to use Library services in accordance to different levels of use regarding access and borrowing books.

Furthermore the discussions focused on how to include these data on the ESC-R, on how to solve the difficulty with fines to pay if books aren’t returned and on strengthening the cooperation between HEIs involved in the experimentation.


3. Erasmus mobility – Transfer of study credits, (digital) application, implementation and evaluation of Erasmus stays

The simplification of Erasmus mobility procedures have been identified as one of the three prior services to offer to students in mobility.

Three online meetings (22.02 / 15.02 / 22.03) have analyse how to how to connect the ESC-R to the Erasmus Without Paper (EWP) tools in order to allow students in mobility to have an one-click access to all services offered to them.

The main focus is how to provide together all services: from the ESC platform and in reciprocity from the EWP hub.


Schedule of the Working groups on Uses and services of the European Student card


E-payment – Modalities of e-payment systems, requirements for cards and readers, processing of data, clearing, …


15 January 2018 / 10:00 – 12:00

12 February 2018 / 10:00 – 12:00

13 March 2018 / 10:00 – 12:00

12 April 2018 / physical meeting UCC Cork, Ireland


Libraries – Use of university libraries (different levels of services: only access, lending, …), requirements for cards and readers


19 January 2018 / 10:00 – 12:00

13 February 2018 / 10:00 – 12:00

14 March 2018 / 10:00 – 12:00

12 April 2018 / physical meeting UCC Cork, Ireland


Erasmus mobility – Transfer of study credits, (digital) application, implementation and evaluation of Erasmus stays


22 January 2018 / 10:00 – 12:00

15 February 2018 / 10:00 – 12:00

19 March 2018 / 10:00 – 12:00

12 April 2018 / physical meeting UCC Cork, Ireland


Composition of the working groups


  1. E-payment:

Coordinator: EUCOR (Unistra / Crous Strasbourg)

TAVERNIER Charlotte (Unistra) / PORTELLI Philippe (Unistra) / Marie Didienne (Unistra) / Didier Behary (Crous Strasbourg) / Audrey WIRRMANN (Crous Strasbourg)

Roß Dieter (STW Freiburg) / Postert Michael (STW Karlsruhe) / Willmann Sara (STW Karlsruhe) / Alen Kecic (STW Karlsruhe)

Engel Sven (DSW) / zur Oven Jörg (DSW)

Paulo Ferraz (IP Porto)

Andrea Baldin (Fondazione Endisu) / Catalisano Nicola (EDUCatt) / Pietro Rossi (EDUCatt)

Sylvain Cammas (Cnous) / Vibrac Geoffroy (Cnous) / Affre Michel (Cnous)


  1. Libraries :

Coordinator: EDUCatt

Members: Rossi Pietro / Catalisano Nicola / Mantegazza Magda / Silvia Faloretti / Andrea Baldin (Fondazione ENDISU)

Crowley Claire (UCC) / Ann Byrne (UCC)

Tamas Molnar (Campus card Berlin) / Konrad Hartung (Uni Jena)

Andrea Dimitri (uniroma2)

Olivier Perrot (Crous BFC) / Cécile Swiatek (ABDU) / Christophe Cruz (UFBC) / Edouard Gherardi (UBFC)


  1. Erasmus mobility :

Coordinator: University of Bourgogne Franche-Comté (UBFC)

Members: Christophe Cruz (UBFC) / Olivier PERROT (Crous BFC) / Edouard Gherardi (UBFC)

Joachim Wyssling (EWP) / Joao Bacelar (EWP) / NN (ESN) / Helge Schwitters (ESU)

Crowley Claire (UCC) / Murphy Clare (International Education Office, UCC)

Rossi Pietro (EDUCatt) / Catalisano Nicola (EDUCatt) / Mantegazza Magda (EDUCatt) / Silvia Faloretti (EDUCatt)

Andrea Baldin (Fondazione ENDISU)


2nd physical meeting in Berlin

6-7th April 2017

Mid-term conference in Münster (Germany)

6-7th June 2017

Mid-term report to National Agency

September 2017

3rd physical meeting in Italy

December 2017

4th physical meeting in Dublin (Ireland)

May 2018

Final conference in Paris

May-June 2018