THE PROJECT

DESCRIPTION

At the centre of the project there is the creation of a digital platform: this exchange platform will allow the communication between the information systems of higher education institutions in Europe and the recognition everywhere of the student status and identity.

 

From the recognition of his status the student in mobility will get an easy access to services without necessity to ask for a new card or present himself at a physical desk.

 

The main services on which the project focuses during the two years pilot phase are:

• Recognition of student status and identity
• Access to campus, controlled spaces such as libraries
• Services with a payment: restaurants, cafeterias, vending machines, laundry… and development of electronic wallet on some campuses.
• Transfer of students records
Organisation of Erasmus mobility between institutions and for the student through paperless process.
• Organisation of mobility in general.

 

After an experimental phase, the other Member States will be invited to join this initiative in order to consider the generalization on a European scale, and beyond the European Union in all the Bologna area.

 

With a score of 90.5 points, the project exceeded the threshold of 60/100 and got the maximal grant of € 299,981.

CORE PARTNERS

Les Crous / Cnous (Centre national des œuvres universitaires et scolaires / French Agency for students services) is a public institution with the authority to set up its own guidelines with financial autonomy on the supervision of the Ministry of Higher Education. It’s an umbrella organisation for 28 local Student Services organisations (centre régional des œuvres universitaires – Crous) in France.

 

Fondazione ENDISU is the Student Support National Foundation that aims to provide services for undergraduates enrolled in partner Universities. Currently 11 HEIs are part of it.

 

Deutsches Studentenwerk (DSW) is the umbrella organisation of the 58 student service organisations (“Studentenwerke”) in Germany.

 

Confederation of student services in Ireland (CSSI) is the representative body of student services and student affairs in Higher Education in Ireland, North and South. CSSI advocates policy development and change on issues affecting our students. The confederation provides a valuable resource to member services, facilitating networking and the discussion and dissemination of information and issues of common interest.

 

Studierendenwerk (STW) Karlsruhe was established as a public – law institution. The institution is responsible for 10 universities. On behalf of the state of Baden-Wuerttemberg, the STW serves around 47,500 students, covering all aspects of student life. Organized as a public body, the STW is in charge of financial and social issues, residence and dining facilities.

 

EDUCatt is a non-profit Foundation of the Catholic University of the Sacred Heart that provides scholars with Student Support Services. The Foundation promotes all services that contribute to establishing the best living and studying conditions for students.

 

ESU Padova is the regional organisation for student affairs and services in Padova responsible for more than 70.000 students enrolled in the University of Padova. ESU PD is in charge of student canteens and halls of residence; it also offers career guidance and psychological counseling to students.

 

Crous Besançon (Regional centre for Student Services) is a public State service under the Ministry of Higher Education and Research. Its mission is to promote the living and working conditions of students in higher education institutions.

 

Crous Strasbourg (Regional Centre for Student Services) is a public institution which is part of the Crous network leaded by the national agency, the Cnous.  The leading role of the Crous Strasbourg is to allocate financial support to students by attributing grants and accommodations to students from the academy of Strasbourg.

ASSOCIATED PARTNERS

EUCOR, the European Campus is the first European Grouping of Territorial Cooperation (EGTC) supported by 5 Universities (Basel, Freiburg, Haute-Alsace, Strasbourg and the Karlsruhe Institute of Technology) that will be the first experimental territory. It aims to strengthen cross-border cooperation in research and teaching what requires administrative fluidity of mobility.

 

ECStA is an independent umbrella organisation of student service and student affairs organisations from EU countries aiming to promote the social infrastructure at all EU HEIs, to increase the value of student services organisations.

 

Amosshe promotes the development and sharing of good practice within Student Services in the UK higher education sector at a national level. Their members contribute their time and expertise to benefit the whole community, and ultimately, the experiences of students.

 

Uni Foundation – Campus Europae is a network (20 universities/14 countries) designed to set new standards of excellence in student mobility. Its involvement in projects like the Online Learning Agreement and the Erasmus Without Paper project they are able to give relevant input on the development in the project.

 

European Student network’s (ESN) mission is to represent international students, thus provide opportunities for cultural understanding and self-development under the principle of Students Helping Students.

 

The Conference of University Presidents (CPU) is composed of the directors of universities, national polytechnic institutes, écoles normales supérieures, grandes écoles, and research and higher education. CPU will have a decisive role in dissemination activities such as

 

The German Rectors’ Conference (HRK) is the voluntary association of state and state-recognised universities in Germany. It currently has 268 member institutions serving more than 94% of all students in Germany. The HRK is the political and public voice of universities and provides a forum for the process of forming joint policies and practices.

 

The network of polytechnics Institutes in Portugal is very involved in assisting the HEI to increase the value of support services provided to students. Instituto politecnico de Viana do Castello and Instituto Politecnico de Bragança, which are familiar with student mobility, will have an active role in dissemination.

 

Erasmus without paper consortium leads a project which aims to create a network supporting the electronic exchange of exchange student data and documents by interlinking higher education institutions and their student information systems. This project is co-funded by EU (forward looking project) and ESC will benefit from the technical expertise of the consortium.

 

French Student Card Committee (CNCE) was established in 2009. The committee aims to make recommendations on the subject of National multiservice card and to aggregate the various studies and feedback. National and Regional stakeholders (EUAM/ANSSI/CNIL/ADCET…) are represented at its board.

 

ADCET, Association for the development of electronic transactions in the territories brings together public and private members to promote the development of electronic transactions in local authorities (payment cards, Student cards, Payment and electronic purse …).

 

RENATER, French Research and Education Network, aims to offer its members secure broadband network access and to provide high-performance collaborative services. RENATER plays a major role in spreading education and research throughout Europe and the world. It has become a key asset in supporting the community for Research Education in a strategic partnership approach.

 

Amue which is a shared-services agency devoted to foster innovation among universities and other Higher Education and Research Institutions.

 

Bourgogne – Franche-Comté University (UBFC) is a long-time partner of Crous Besançon. Since September 2015 it has set up a last generation multiservice card. It has also a strong cross border cooperation with Germany and Switzerland which will benefit from the project.

 

The Observatoire de la Vie Étudiante (National Observatory of Student Life/OVE) was created in 1989 by the French Minister of National Education to provide the most complete, detailed and objective information possible on student living conditions and is a member of the Eurostudent network.

 

The Studierendenwerk Freiburg is a public body, in charge of financial and social issues, residence and dining facilities. The institution is responsible for eleven HEIs.

ADDITIONAL PARTNERS

The success of the project is reflected in the progressive arrival of new partners, since the launch of the strategic partnership, who are joining the project in particular to prepare the generalization phase in 2018.

 

EUNIS (European University Information systems organisation which mission is to help member institutions developing their IT landscape by sharing experiences and working together) including the organisation of two joint conferences in 2017 and 2018

 

Campus Card Berlin (a multi-functional card implemented since 2015 as a joint project between six Berlin universities issued to 115,000 students): signing of a memorandum of understanding and experimentation with French universities from September 2017

 

National Old-Age Insurance Fund – Caisse nationale d’assurance vieillesse (Cnav)

THE PILOT / PLAN OF ACTION

EXPERIMENTATION TERRITORIES

Campuses of experimentation

 

EUCOR – the European Campus with Strasbourg University, University of Haute Alsace, and Crous Strasbourg.

EUCOR – the European Campus with Karlsruhe institute of Technology and University of Freiburg.

Studierendenwerk Karlsruhe

 

EUCOR – The European Campus first conducted a comparative analysis of the services provided by the student cards of its 5 member universities. The consortium was also interested in the services targeted primarily by students when they move to a partner university. Access to university restaurant and library services were identified.
A cohort of mobility students between Karlsruhe, Freiburg and Strasbourg has also been identified and exchanges are currently underway to test the solution.

 

Crous Besançon and Burgundy Franche-Comté University

 

For its 56,000 students, just one single multi-service card for all eight partners of the COMUE Bourgogne-Franche-Comté[1], a Mifare Desfire EV1 is used. For the annual renewal of the students cards, the EV2 will be issued. This choice enables the institutions to confidently consider setting up other services. The Communication Department works on the card’s design, which will include the European Student hologram and the QR code.

The identification process of a limited cohort of outgoing students on the four aspects of outgoing mobility (Erasmus, cross-border exchanges, doctoral students and internships) has been launched. The supplier of the student card management system should quickly integrate the ESC libraries what will allow us to implement the ESC module.

The publisher of the Erasmus exchange management solution used in the HEO of Franche-Comté, was also approached for the implementation of an interface with EWP[2].
Furthermore a strong cooperation with the management of the University libraries (‘common documentation canters’ – SCD) is going on to take into account the ESC of incoming mobility students. A free tool of the QR Code Desktop Reader type, installed on the stations of the various ‘SCDs’, would make it easy to get ESC-R information.

[1] University of Bourgogne (UB), University of Franche-Comté (UFC), University of technology Belfort-Montbéliard (UTBM), National School of Mechanics and Microtechnology (ENSMM), AgroSup Dijon, Burgundy School of Business (BSB), Arts & Métiers ParisTech (campus de Cluny), CROUS Besançon

[2] Eramus Without Paper

 

EDUCatt in the five Campuses of Università Cattolica del Sacro Cuore: Milano, Brescia, Piacenza e Cremona, Roma

 

Campus Card Berlin

 

University College Cork

SCHEDULE

Schedule of the Working groups on Uses and services of the European Student card

 

E-payment – Modalities of e-payment systems, requirements for cards and readers, processing of data, clearing, …

Meetings:

15 January 2018 / 10:00 – 12:00

12 February 2018 / 10:00 – 12:00

13 March 2018 / 10:00 – 12:00

12 April 2018 / physical meeting UCC Cork, Ireland

 

Libraries – Use of university libraries (different levels of services: only access, lending, …), requirements for cards and readers

Meetings:

19 January 2018 / 10:00 – 12:00

13 February 2018 / 10:00 – 12:00

14 March 2018 / 10:00 – 12:00

12 April 2018 / physical meeting UCC Cork, Ireland

 

Erasmus mobility – Transfer of study credits, (digital) application, implementation and evaluation of Erasmus stays

Meetings:

22 January 2018 / 10:00 – 12:00

15 February 2018 / 10:00 – 12:00

19 March 2018 / 10:00 – 12:00

12 April 2018 / physical meeting UCC Cork, Ireland

 

Composition of the working groups

 

  1. E-payment:

Coordinator: EUCOR (Unistra / Crous Strasbourg)

TAVERNIER Charlotte (Unistra) / PORTELLI Philippe (Unistra) / Marie Didienne (Unistra) / Didier Behary (Crous Strasbourg) / Audrey WIRRMANN (Crous Strasbourg)

Roß Dieter (STW Freiburg) / Postert Michael (STW Karlsruhe) / Willmann Sara (STW Karlsruhe) / Alen Kecic (STW Karlsruhe)

Engel Sven (DSW) / zur Oven Jörg (DSW)

Paulo Ferraz (IP Porto)

Andrea Baldin (Fondazione Endisu) / Catalisano Nicola (EDUCatt) / Pietro Rossi (EDUCatt)

Sylvain Cammas (Cnous) / Vibrac Geoffroy (Cnous) / Affre Michel (Cnous)

 

  1. Libraries :

Coordinator: EDUCatt

Members: Rossi Pietro / Catalisano Nicola / Mantegazza Magda / Silvia Faloretti / Andrea Baldin (Fondazione ENDISU)

Crowley Claire (UCC) / Ann Byrne (UCC)

Tamas Molnar (Campus card Berlin) / Konrad Hartung (Uni Jena)

Andrea Dimitri (uniroma2)

Olivier Perrot (Crous BFC) / Cécile Swiatek (ABDU) / Christophe Cruz (UFBC) / Edouard Gherardi (UBFC)

 

  1. Erasmus mobility :

Coordinator: University of Bourgogne Franche-Comté (UBFC)

Members: Christophe Cruz (UBFC) / Olivier PERROT (Crous BFC) / Edouard Gherardi (UBFC)

Joachim Wyssling (EWP) / Joao Bacelar (EWP) / NN (ESN) / Helge Schwitters (ESU)

Crowley Claire (UCC) / Murphy Clare (International Education Office, UCC)

Rossi Pietro (EDUCatt) / Catalisano Nicola (EDUCatt) / Mantegazza Magda (EDUCatt) / Silvia Faloretti (EDUCatt)

Andrea Baldin (Fondazione ENDISU)

TIMELINE

2nd physical meeting in Berlin

6-7th April 2017

Mid-term conference in Münster (Germany)

6-7th June 2017

Mid-term report to National Agency

September 2017

3rd physical meeting in Italy

December 2017

4th physical meeting in Dublin (Ireland)

May 2018

Final conference in Paris

May-June 2018