THE PROJECT

DESCRIPTION

At the centre of the project there is the creation of a digital platform: this exchange platform will allow the communication between the information systems of higher education institutions in Europe and the recognition everywhere of the student status and identity.

 

From the recognition of his status the student in mobility will get an easy access to services without necessity to ask for a new card or present himself at a physical desk.

 

The main services on which the project focuses during the two years pilot phase are:

• Recognition of student status and identity
• Access to campus, controlled spaces such as libraries
• Services with a payment: restaurants, cafeterias, vending machines, laundry… and development of electronic wallet on some campuses.
• Transfer of students records
• Organisation of Erasmus mobility between institutions and for the student through paperless process.
• Organisation of mobility in general.

 

After an experimental phase, the other Member States will be invited to join this initiative in order to consider the generalization on a European scale, and beyond the European Union in all the Bologna area.

 

With a score of 90.5 points, the project exceeded the threshold of 60/100 and got the maximal grant of € 299,981.

CORE PARTNERS

Les Crous / Cnous (Centre national des œuvres universitaires et scolaires / French Agency for students services) is a public institution with the authority to set up its own guidelines with financial autonomy on the supervision of the Ministry of Higher Education. It’s an umbrella organisation for 28 local Student Services organisations (centre régional des œuvres universitaires – Crous) in France.

 

Fondazione ENDISU is the Student Support National Foundation that aims to provide services for undergraduates enrolled in partner Universities. Currently 11 HEIs are part of it.

 

Deutsches Studentenwerk (DSW) is the umbrella organisation of the 58 student service organisations (“Studentenwerke”) in Germany.

 

Confederation of student services in Ireland (CSSI) is the representative body of student services and student affairs in Higher Education in Ireland, North and South. CSSI advocates policy development and change on issues affecting our students. The confederation provides a valuable resource to member services, facilitating networking and the discussion and dissemination of information and issues of common interest.

 

Studierendenwerk (STW) Karlsruhe was established as a public – law institution. The institution is responsible for 10 universities. On behalf of the state of Baden-Wuerttemberg, the STW serves around 47,500 students, covering all aspects of student life. Organized as a public body, the STW is in charge of financial and social issues, residence and dining facilities.

 

EDUCatt is a non-profit Foundation of the Catholic University of the Sacred Heart that provides scholars with Student Support Services. The Foundation promotes all services that contribute to establishing the best living and studying conditions for students.

 

ESU Padova is the regional organisation for student affairs and services in Padova responsible for more than 70.000 students enrolled in the University of Padova. ESU PD is in charge of student canteens and halls of residence; it also offers career guidance and psychological counseling to students.

 

Crous Besançon (Regional centre for Student Services) is a public State service under the Ministry of Higher Education and Research. Its mission is to promote the living and working conditions of students in higher education institutions.

 

Crous Strasbourg (Regional Centre for Student Services) is a public institution which is part of the Crous network leaded by the national agency, the Cnous.  The leading role of the Crous Strasbourg is to allocate financial support to students by attributing grants and accommodations to students from the academy of Strasbourg.

ASSOCIATED PARTNERS

EUCOR, the European Campus is the first European Grouping of Territorial Cooperation (EGTC) supported by 5 Universities (Basel, Freiburg, Haute-Alsace, Strasbourg and the Karlsruhe Institute of Technology) that will be the first experimental territory. It aims to strengthen cross-border cooperation in research and teaching what requires administrative fluidity of mobility.

 

ECStA is an independent umbrella organisation of student service and student affairs organisations from EU countries aiming to promote the social infrastructure at all EU HEIs, to increase the value of student services organisations.

 

Amosshe promotes the development and sharing of good practice within Student Services in the UK higher education sector at a national level. Their members contribute their time and expertise to benefit the whole community, and ultimately, the experiences of students.

 

Uni Foundation – Campus Europae is a network (20 universities/14 countries) designed to set new standards of excellence in student mobility. Its involvement in projects like the Online Learning Agreement and the Erasmus Without Paper project they are able to give relevant input on the development in the project.

 

European Student network’s (ESN) mission is to represent international students, thus provide opportunities for cultural understanding and self-development under the principle of Students Helping Students.

 

The Conference of University Presidents (CPU) is composed of the directors of universities, national polytechnic institutes, écoles normales supérieures, grandes écoles, and research and higher education. CPU will have a decisive role in dissemination activities such as

 

The German Rectors’ Conference (HRK) is the voluntary association of state and state-recognised universities in Germany. It currently has 268 member institutions serving more than 94% of all students in Germany. The HRK is the political and public voice of universities and provides a forum for the process of forming joint policies and practices.

 

The network of polytechnics Institutes in Portugal is very involved in assisting the HEI to increase the value of support services provided to students. Instituto politecnico de Viana do Castello and Instituto Politecnico de Bragança, which are familiar with student mobility, will have an active role in dissemination.

 

Erasmus without paper consortium leads a project which aims to create a network supporting the electronic exchange of exchange student data and documents by interlinking higher education institutions and their student information systems. This project is co-funded by EU (forward looking project) and ESC will benefit from the technical expertise of the consortium.

 

French Student Card Committee (CNCE) was established in 2009. The committee aims to make recommendations on the subject of National multiservice card and to aggregate the various studies and feedback. National and Regional stakeholders (EUAM/ANSSI/CNIL/ADCET…) are represented at its board.

 

ADCET, Association for the development of electronic transactions in the territories brings together public and private members to promote the development of electronic transactions in local authorities (payment cards, Student cards, Payment and electronic purse …).

 

RENATER, French Research and Education Network, aims to offer its members secure broadband network access and to provide high-performance collaborative services. RENATER plays a major role in spreading education and research throughout Europe and the world. It has become a key asset in supporting the community for Research Education in a strategic partnership approach.

 

Amue which is a shared-services agency devoted to foster innovation among universities and other Higher Education and Research Institutions.

 

Bourgogne – Franche-Comté University (UBFC) is a long-time partner of Crous Besançon. Since September 2015 it has set up a last generation multiservice card. It has also a strong cross border cooperation with Germany and Switzerland which will benefit from the project.

 

The Observatoire de la Vie Étudiante (National Observatory of Student Life/OVE) was created in 1989 by the French Minister of National Education to provide the most complete, detailed and objective information possible on student living conditions and is a member of the Eurostudent network.

 

The Studierendenwerk Freiburg is a public body, in charge of financial and social issues, residence and dining facilities. The institution is responsible for eleven HEIs.

ADDITIONAL PARTNERS

The success of the project is reflected in the progressive arrival of new partners, since the launch of the strategic partnership, who are joining the project in particular to prepare the generalization phase in 2018.

 

EUNIS (European University Information systems Organisation, whose mission is to help member institutions developing their IT landscape by sharing experiences and working together) including the organisation of two joint conferences in 2017 and 2018

 

Campus Card Berlin (a multi-functional card implemented since 2015 as a joint project between six Berlin universities issued to 115,000 students): signing of a memorandum of understanding and experimentation with French universities since September 2017

 

ADBU is the French national association of directors, senior staff and executives in university and research libraries. Founded in 1970, it federates the community of library and information services executives working in the French higher education and research fields. It aims at promoting and supporting academic and research libraries, and deals with reading issues with student success, learning and teaching innovation, learning places, scholarly documentation, scientific information, text and data management and policies.

 

National Old-Age Insurance Fund – Caisse nationale d’assurance vieillesse (Cnav)

THE PILOT / PLAN OF ACTION

EXPERIMENTATION TERRITORIES

Campuses of experimentation

 

EUCOR – the European Campus with Strasbourg University, University of Haute Alsace, and Crous Strasbourg.

EUCOR – the European Campus with Karlsruhe institute of Technology and University of Freiburg.

Studierendenwerk Karlsruhe

 

EUCOR – The European Campus first conducted a comparative analysis of the services provided by the student cards of its 5 member universities. The consortium was also interested in the services targeted primarily by students when they move to a partner university. Access to university restaurant and library services were identified.
A cohort of mobility students between Karlsruhe, Freiburg and Strasbourg has also been identified and exchanges are currently underway to test the solution.

 

Crous Besançon and Burgundy Franche-Comté University

 

For its 56,000 students, just one single multi-service card for all eight partners of the HEO Bourgogne-Franche-Comté[1], a Mifare Desfire EV1 is used. For the annual renewal of the students cards, the EV2 will be issued. This choice enables the institutions to confidently consider setting up other services. The Communication Department works on the card’s design, which will include the European Student hologram and the QR code.

The identification process of a limited cohort of outgoing students on the four aspects of outgoing mobility (Erasmus, cross-border exchanges, doctoral students and internships) has been launched. The supplier of the student card management system should quickly integrate the ESC libraries what will allow us to implement the ESC module.

The publisher of the Erasmus exchange management solution used in the HEO of Franche-Comté, was also approached for the implementation of an interface with EWP[2].
Furthermore a strong cooperation with the management of the University libraries (‘common documentation canters’ – SCD) is going on to take into account the ESC of incoming mobility students. A free tool of the QR Code Desktop Reader type, installed on the stations of the various ‘SCDs’, would make it easy to get ESC-R information.

[1] University of Bourgogne (UB), University of Franche-Comté (UFC), University of technology Belfort-Montbéliard (UTBM), National School of Mechanics and Microtechnology (ENSMM), AgroSup Dijon, Burgundy School of Business (BSB), Arts & Métiers ParisTech (campus de Cluny), CROUS Besançon

[2] Erasmus Without Paper

 

EDUCatt in the five Campuses of Università Cattolica del Sacro Cuore: Milano, Brescia, Piacenza e Cremona, Roma

 

EDUCatt will contribute to the experimentation phase of the ESC project in all the five campuses of Università Cattolica, both welcoming incoming students and sending outgoing students abroad.
Indeed, EDUCatt will test the real functioning of the ESC for the access to on campus services thanks to the identification of a small cohort of students coming from the universities “Universitat Rovira i Virgili Tarragona” in Spain and “Ruprecht-Karls-Universität Heidelberg” in Germany.
Likewise, a cohort of outgoing students of Università Cattolica has been defined as well. These ones will spend a period abroad hosted by the universities “Universitat Rovira i Virgili Tarragona” in Spain, “Freie Universität Berlin” in Germany, “Universidade de Evora” in Portugal and “Aristotle University of Thessaloniki” in Greece.

All these students will be able to benefit in advance from the access to the services offered by the hosting institutions through a university card compatible with the ESC standards. To be compatible and enable the student recognition, the card must have the ESC hologram and QR code on it.

On the one hand, incoming students, showing their ESC, will be able to access the following facilities:

– Library of Università Cattolica: student owning a valid ESC will be given a temporary Wi-Fi password to access online resources that do not require a registration while on-campus and a printed barcode to access those spaces within the library area protected by turnstiles. Students who also provide the library service with some additional personal data will be registered in the libraries management system, which means they can access all available online resources, both on and off campus;

– Food service: incoming students only need to provide their ESC to get a ticket for a daily full meal in the canteens managed by EDUCatt at a reduced fare.

– Health care center: also in this case, incoming students have the right to generic medical consultations, only by providing their ESC.

On the other hand, outgoing students will be able to benefit in advance from their ESC in order to access on campus services, in accordance with what the hosting institutions will decide to offer.

 

Campus Card Berlin

 

University College Cork

 

Originally founded in 1845 as “Queen’s College Cork”, University College Cork is one of Ireland’s oldest institutions of higher learning. Ranked in the top 2% of universities worldwide, UCC was twice named Ireland’s Sunday Times University of the Year in 2016, and again in 2017. UCC was honoured to be named the World’s First Green University Campus (Federation for Environmental Education, Copenhagen). During the inaugural UNESCO Learning City Awards in 2015, Cork was named as one of only 12 UNESCO learning cities.

University College Cork currently has approximately 22,000 students, all of whom use the same Mifare Classic ID cards to access several different services on campus. This card has been in use in UCC since 2007, and there is an extensive network of access controlled areas as well as other systems that all depend on this card technology.

There are several student services using the ID card as a means for service delivery, however, for the purpose of the pilot, UCC will concentrate on delivering Library Services to incoming students with a European Student ID card.

We have partnered with the University of Strasbourg for this pilot, and each university will identify a cohort of students who can test access to services using their new ESC-enabled ID card. On presentation an ESC ID card at the library’s main entrance desk, the cardholder will be granted access to the library facilities and many of the facilities within. Library Services that will be piloted are:

 

– Access to the library and publications within (including daily newspapers)

– Book borrowing – restricted to students remaining in Cork for longer than 2 months

– Open access PCs in the Library and IT Services’ IT labs throughout the campus

– Online resources and past exam papers – once logged into the open access PCs

– Access to Special Collection and Archive materials

– Full use of the Library Helpdesk facilities

– WIFI via Eduroam, or on request of Guest WIFI access if the home institution does not use the Eduroam service

– Booking of the Library Group Study Rooms – to be booked by Library staff on request of the student

 

UCC students who agree to be part of the pilot will have the holographic logo incorporated on their UCC ID cards. Those UCC students will use that card to try to access student services within the University of Strasbourg.

We are proud to be involved in this project, and in taking a step towards the development of a European student community.

WORKING GROUPS ON USES AND SERVICES

3 working groups on Uses and services of the European Student card
have been set up:

 

  1. E-payment – Modalities of e-payment systems, requirements for cards and readers, processing of data, clearing, …

E-payment has been identified as one of the three prior services to offer to students in mobility.

Three online meetings (15.01.18 / 12.02 / 13.03) allowed to make a precise analysis of the current situation on the experimentation campuses. 2 work perspectives have been identified:

  • Imminent and linked to the experimentation of real mobility of students: give an easier access to local services by using the ESC-R to recognize the student status.
  • Mid and long term perspective: work on the possibility to have account that could be used in whole EU (first within the partners of the ESC consortium) / 1 European Izly

Moreover the ESC student interface will be ready for the experimentation. This will allow the student to activate /desactivate services i.e. to open an Izly account in France to pay on campus.

The student status recognition by presenting the QR held on the ESC will also make possible to issue a card to pay in university restaurants. Students can charge money on the electronic wallet by using their credit card and then will have access to local services.

The experimentation will focus on the how to facilitate access to services through the only status recognition.

 

2. Libraries – Use of university libraries (different levels of services: only access, lending, …), requirements for cards and readers

Library services have been identified as one of the three prior services to offer to students in mobility.

Three online meetings (19.01.18 / 13.02 / 14.03) helped build an overview on how the Library services were delivered to students and defined the data that is compulsory to use Library services in accordance to different levels of use regarding access and borrowing books.

Furthermore the discussions focused on how to include these data on the ESC-R, on how to solve the difficulty with fines to pay if books aren’t returned and on strengthening the cooperation between HEIs involved in the experimentation.

 

3. Erasmus mobility – Transfer of study credits, (digital) application, implementation and evaluation of Erasmus stays

The simplification of Erasmus mobility procedures have been identified as one of the three prior services to offer to students in mobility.

Three online meetings (22.02.18 / 15.02 / 22.03) have analyse how to how to connect the ESC-R to the Erasmus Without Paper (EWP) tools in order to allow students in mobility to have an one-click access to all services offered to them.

The main focus is how to provide together all services: from the ESC platform and in reciprocity from the EWP hub.

SCHEDULE

Schedule of the Working groups on Uses and services of the European Student card

 

E-payment – Modalities of e-payment systems, requirements for cards and readers, processing of data, clearing, …

Meetings:

15 January 2018 / 10:00 – 12:00

12 February 2018 / 10:00 – 12:00

13 March 2018 / 10:00 – 12:00

12 April 2018 / physical meeting UCC Cork, Ireland

 

Libraries – Use of university libraries (different levels of services: only access, lending, …), requirements for cards and readers

Meetings:

19 January 2018 / 10:00 – 12:00

13 February 2018 / 10:00 – 12:00

14 March 2018 / 10:00 – 12:00

12 April 2018 / physical meeting UCC Cork, Ireland

 

Erasmus mobility – Transfer of study credits, (digital) application, implementation and evaluation of Erasmus stays

Meetings:

22 January 2018 / 10:00 – 12:00

15 February 2018 / 10:00 – 12:00

19 March 2018 / 10:00 – 12:00

12 April 2018 / physical meeting UCC Cork, Ireland

 

Composition of the working groups

 

  1. E-payment:

Coordinator: EUCOR (Unistra / Crous Strasbourg)

Charlotte TAVERNIER (Unistra) / Philippe PORTELLI (Unistra) / Marie Didienne (Unistra) / Didier Behary (Crous Strasbourg) / Audrey WIRRMANN (Crous Strasbourg)

Roß Dieter (STW Freiburg) / Michael Postert (STW Karlsruhe) / Sara Willmann (STW Karlsruhe) / Alen Kecic (STW Karlsruhe)

Sven Engel (DSW) / Jörg zur Oven (DSW)

Paulo Ferraz (IP Porto)

Andrea Baldin (Fondazione Endisu) /Nicola Catalisano (EDUCatt) / Pietro Rossi (EDUCatt)

Sylvain Cammas (Cnous) / Geoffroy Vibrac (Cnous) / Michel Affre (Cnous)

 

  1. Libraries :

Coordinator: EDUCatt

Members: Pietro Rossi / Nicola Catalisano / Magda Mantegazza / Silvia Faloretti / Andrea Baldin (Fondazione ENDISU)

Claire Crowley (UCC) / Ann Byrne (UCC)

Tamas Molnar (Campus card Berlin) / Konrad Hartung (Uni Jena)

Andrea Dimitri (uniroma2)

Olivier Perrot (Crous BFC) / Cécile Swiatek (ABDU) / Christophe Cruz (UFBC) / Edouard Gherardi (UBFC)

 

  1. Erasmus mobility :

Coordinator: University of Bourgogne Franche-Comté (UBFC)

Members: Christophe Cruz (UBFC) / Olivier PERROT (Crous BFC) / Edouard Gherardi (UBFC)

Joachim Wyssling (EWP) / Joao Bacelar (EWP) / NN (ESN) / Helge Schwitters (ESU)

Crowley Claire (UCC) / Murphy Clare (International Education Office, UCC)

Rossi Pietro (EDUCatt) / Catalisano Nicola (EDUCatt) / Mantegazza Magda (EDUCatt) / Silvia Faloretti (EDUCatt)

Andrea Baldin (Fondazione ENDISU)

FINAL CONFERENCE

DISSEMINATION CONFERENCE AND PROSPECTIVE

CENTRE INTERNATIONAL DE CONFERENCES SORBONNE UNIVERSITES – 4 PLACE JUSSIEU – 75005 PARIS

5TH JUNE 2018,

 

PROGRAMME

Video: The European student card for the higher education institutions

 

(Produced by Cnous and Cirimas production)
1- Introduction, Jean-Paul Roumegas, ESC project coordinator

Opening and welcome addresses:

2- Harpa Sif Arnarsdottir, Directorate-General for Education, Youth, Sport and Culture, Unit B.1 – Higher Education, European Commission
3- Federico MILANI, Head of Unit, DG Communications Networks, Content and Technology, Unit CONNECT G/2: Data Applications & Creativity
4- Monique Ronzeau, President of the French Steering Committee of the European Student Card, president of the observatory of Student Life,
5- Patrick Lévy,  President of the digital committee of the Conference of the Presidents of Universities (CPU) president of university Grenoble Alpes
6- Dr. Jens-Peter Gaul, Secretary-General, German rectors conference
7– Brigitte Plateau, Director general of higher education and occupational integration French (DGSIP), Ministry of Higher Education, Research and Innovation


What’s so great about the European Student Card initiative?

8- Filipe Silva, MCTES, Ministry of Science, Technology and Higher

Education of Portugal,

From Estudante ID to European Student Card: challenges e perspectives

9- Andrea Baldin, Fondazione Endisu, The European Student card in Italy,

10- Professore S. Monaco, Università Italo-Francese, The French-Italian University and the European Student Card

11- Jochen Hellmann, secretary general, French-German University,

12- Helge Schwitters, President European Students’ Union
13- Geoffroy Vibrac, Cnous engineer and developer of the platform,

The platform and the student interface: How does this work for universities? How it works for students? The tools available: platform, user guide, technical specifications…

What’s the benefit for students, institutions and service providers?

Panel discussion and exchange with the audience

Panel:  Experience the European student card on campuses

Presentation of the results of the pilot phase and the services offered to students within the experimentation.

Chair: Andrea Baldin

 

14- Campus EUCOR, the European Campus, Charlotte Tavernier, project officer for mobility et Marie Didienne, project officer for the Campus card, UNISTRA

15- Campus EDUCatt, Pietro Rossi and Magda Mantegazza

16- Campus University College Cork, Claire Crowley

17- Campus University and Crous of Bourgogne France-Comté,

Christophe Cruz, Vice President Digital of ‘UBFC’/ Edouard Gherardhi,

CIO Université de Franche-Comté/ Dominique Froment

Director general Crous de Bourgogne-Franche-Comté/ Olivier Perrot,

CIO Crous de Bourgogne Franche-Comté

 

Debate

Panel: Convergence with other projects improving student mobility

Presentation of the projects involved in Student Mobility Task force

Chair: Carmen Diaz,

18- Carmen Diaz, Presentation of the Student mobility and student card Eunis task force
19- Joachim Wyssling, European University Foundation,

Erasmus+ going digital: Erasmus without paper, Dashboard, Online Learning

Agreement, Erasmus+ app, EGRACONS…

20- Jan-Joost Norder, Executive Agency of Dutch Ministry of Education, Culture and Science Duo,

21- Olivier Bardon, an example of a digital services portal with a single authentication: “my student services” on “etudiant.gouv.fr”

 

Perspectives of generalization in Europe and development of services:

22- Jean-Paul Roumegas, Cnous, ESC project coordinator, and Joachim Wyssling, EUF EWP project coordinator

The objective of a single desk / portal offering all services for mobility available for Higher Education Institutions and for students and using a common system of authentication

Round table: Convergence with services providers

Ada Reichhart, Municipal councillor, Eurometropole Strasbourg, in charge of student issues

Interoperability between citizens’ services and the European student card related to electronic identity

Alexis Her, Vice president for social affairs FAGE (federation of general students associations)
Young people and Europe: community of rights, citizenship, Higher Education and Research

23- Matti Parpala represents the Finnish student unions SYL and SAMOK, and actually two other national student unions
chairperson of Frank, the student-owned national student identification system

Joachim Wyssling, EUF, The different projects of EUF

24- Pauline Ravinet, Vice-President for European affairs of Université de Lille,

The European SDtudent card, the recognition of e-ID and Student status and the European University

26- Antoine Godbert, Municipal Councillor of Tours and Chairman of the higher education & Europe, The European Student Card, a priority for the French Association of University Towns

The European University Towns Network project and the student services related to the recognition of an electronic identity

28 – In the presence of Dominique Marchand, President of the Centre national des œuvres universitaires et scolaires, (Cnous, coordinator of the strategic partnership Erasmus+, coordinator of the European Student Card Project)

25 et 27 – Debate

Closing of the conference

TIMELINE

2nd physical meeting in Berlin

6-7th April 2017

Mid-term conference in Münster (Germany)

6-7th June 2017

Mid-term report to National Agency

September 2017

3rd physical meeting in Italy

December 2017

4th physical meeting in Dublin (Ireland)

April 2018

Final conference in Paris

May-June 2018